Your organisation.
Your calendar.

Start with your own dates and timing

1. Create an account and verify its email address.
2. Choose a workspace and an editable timing preset, or enter custom hours. Pick your timezone and your own dates for a week, term, season or year.
3. Use the workspace setup guide to save opening days, protected breaks, people’s availability and resource profiles.
4. Add activities or use the school planning centre for weekly subject allocations. Save the setup as an organisation template for future drafts.

A plan can span up to ten years and hold up to 2,500 activities. Exact holidays and unavailable dates follow your organisation’s calendar; moving holidays must be updated for each year.

Recurring activities and alternating weeks

Choose selected weekdays, a first and last recurrence date and an interval of 1–52 weeks. The week containing the first recurrence date is the first active week, starting Monday. Closed dates are skipped without moving the cycle. Add separate patterns with different first weeks for alternating rosters. Overnight opening windows are supported for workforce shifts.

Room turnaround, person gaps, rest between activities, skills and capacity are configurable. Review these settings for your organisation before generating a draft.

What requires a subscription?

You can create an account and prepare drafts before paying. Generation, alternative comparison, publication and timetable exports require a verified account and active subscription. The verified owner account retains administrative access.

The Kenyan annual plan is KES 60,000. M-Pesa activation follows successful Safaricom confirmation; receiving a phone prompt alone does not activate access. Manual payment methods shown in the billing page require administrator verification. Pay using the current instructions inside your account.

You use the same account before and after payment. There is no need to register again. If a payment is pending, check its status from your billing page before making another payment.

Review, publish and download

Generate the draft, inspect unplaced activities and listed clashes, then publish the reviewed version. Where independent review is enabled, approval must match the current draft version. Editing the draft preserves the last published snapshot.

Download PDF, Excel, Word or CSV outputs and filter by person, group or resource. Schools also have individual, summary, grid and poster views. Staff with configured access can sign in to view their own published activities.

Recent revisions help restore unwanted draft changes. Keep a hosting backup for complete database recovery; an activity backup does not replace a full server backup.

Account and payment help

Use the password reset option on the sign-in page if you cannot access your account. Email verification links should be opened while signed in to the same account. For clinics, use appointment codes instead of patient or medical details in schedule activities.

For support, contact ngugi.stephen75@gmail.com. Give your account email and a description of the issue; do not send passwords, M-Pesa PINs or API secrets.